Registration

Competitor Information for the Stotesbury Cup Regatta
Presented by Toyota

On-site Check-In/Coaches’ and Coxswains’ Meeting

Check-In for Bow Numbers/Registration is on Thursday, May 15, from 3:30 p.m. – 6:00 p.m.in the Grandstand Parking Lot/ Stotesbury Village at approximately the 250 meters-to-go mark on the course OR Friday, May 16, from 6:30 am – 9:00 am in the Athletes Village (Three (Playing) Angels Launch Area).
A mandatory Coaches and Coxswains Meeting will place VIRTUALLY on Tuesday, May 13th at 7:00 p.m. You must register for it HERE. Watch the recording via the links on social media (@stotesregatta) and Regatta Central.
Entry information, including Bow and Back Numbers, for each team will be provided in a packet at the time of check-in. The coach or team representative should check and verify the entries and boats for his/her school. All substitutions and scratches must be reported at Check-In. All bow numbers must be returned.
All trophies must be returned must be returned by the prior year’s winners on Thursday, May 15th.
An Entry Pass is NOT required on Thursday.
Chuckwagons may begin to arrive at 3:30 pm (except those who have received Early Arrival Privileges (for 2:00 pm) by signing and returning a Schuylkill Navy Green Sustainability Pledge HERE. PLEASE NOTE: No vehicles (except Team Chuckwagons with an affixed Permit) may remain overnight on Kelly Drive. Vehicles (even those with Entry Passes) left on Kelly Drive overnight on Thursday will be towed.

Weigh-ins

Weigh-ins will be conducted Thursday May 15, 3:00 to 6:00 p.m. and Friday, May 16 from 7:00 to 10:30 am within the Athletes Village (near the Playing (Three) Angels sculpture and Row America Regatta Dock).

All registration is done on-line at Regatta Central. Please review the notes below for special Stotesbury requirements.

The following are required to make your registration complete:

If you complete your waivers on-line and you pay by credit card on RegattaCentral when you complete your entries, you are done. No further action is needed.
If you cannot pay by credit card, please contact us HERE to set up check payment. Please make checks payable to “Schuylkill Navy of Philadelphia,” and mail the Team Invoice and a check in time for delivery no later than Monday, May 5, to the address on the invoice.

Fees are non-refundable after registration.

Team Rosters

We do not require a team roster; however, the LOC reserves the right to request signed verification from a non-coach school administrator to confirm that all students are enrolled within the same institution.

Lightweight Health Certificate

Stotesbury implemented new Lightweight Protocols in 2025, similar to those used for the SRAA Championship.

For rowers and potential substitutes to be eligible to compete in a lightweight event, they must have a state or national licensed athletic trainer complete the on-line certification form by April 1, 2025. Click HERE for the Stotesbury Cup Lightweight Certification Form. If there are any questions or issues in meeting the deadline, please contact Joe Kieffer, Stotesbury Cup Race Director, 267-228-1341.

The deadline for submission of the Stotesbury Cup Lightweight Certification Form is April 1st.

Waivers

USRowing waivers must be completed on-line at Regatta Central. Once completed, the on-line waiver applies to ALL USRowing registered regattas in 2025. To start the waiver process, log in to Regatta Central and click the ‘SIGN WAIVER’ link located in the ‘My Roster’ box. No competitor will be allowed to race without a signed waiver on file. Coaches, note: Waivers must be executed by parents. Start early!

Entry Deadline

Entries (and payment) are due at 11:59 pm on Tuesday, May 6. After that date, late entries will be accepted at the discretion of the Regatta Committee on a “lane available” basis through 11:59 pm on Friday, May 9. Line-ups are due at the time of registration.

USRowing Requirements

As in past years, the Schuylkill Navy’s Stotesbury Cup Regatta is a USRowing sanctioned regatta.

Competing programs must be USRowing Organizational Members at a sanctioned regatta; and, all individual athletes must have signed the USRowing on-line waiver (ensuring that their Basic Membership is current). An alternative option for the program is to purchase a Regatta Pass, if they do not wish to join USRowing in 2025.

EXCEPTIONS:

– Schools with singles and/or doubles only are exempt from the USRowing Organizational Membership requirement. However, all individuals in exempt schools must be individual Championship Members of USRowing.

– International programs need not have USRowing Organizational Membership nor do their athletes to be Basic Members, so long as their Memberships (Organizational and Individual) are active within the national governing body.

USRowing membership information can be found HERE.